Bat/Bar Mitzvah Planning Timetable

Task

• Discuss the framework/style for a celebration that suits your family.

• Research providers for the key services you will need, such as entertainers, caterers, photographer and/or videographer and venues.

• Secure providers of the key services you will need such as: entertainers, caterers, photographer and/or videographer and venues.

Almost all will require non-refundable deposits.

• Discuss themes for your reception, color schemes and a community service project that will be meaningful.

• Discuss if you will present your child with specific religious accessories.

• Arrange for out-of-town guest accommodations.

• Develop a guest list with current addresses.

• Design and order invitations and thank you notes.

• Consider centerpieces for tables, other decorations, party favors, napkins, sign-in books/boards, and candle-lighting ceremony.

• Discuss menus with caterers.
• Consider transportation needs for out-of-town guests and unescorted minors to afternoon receptions.

• Secure florist and secondary entertainment.

• Finalize decisions regarding: centerpieces, party favors, napkins, sign-in books/boards, candle lighting, menus, decorations, religious accessories, and transportation needs.
• Announcements in synagogue bulletin, Jewish World.

• Mail invitations.

• Coordinate reception providers, such as entertainers, caterers, etc., to ensure that all timetables match.

• Develop a timetable for your reception that includes formalities, entertainment, and food service.
• Arrange for a “hotel” welcome for out-of-town guests that could include itinerary, directions, brochure of things to do, and treats.

• Reconfirm all service providers.
• Call guests who have not responded.
• Develop seating plan.

• Confirm final guest count with caterer.
• Adjust seating arrangements as necessary.
• Pack an “emergency kit.” Consider including thread & needle, refresher for make-up, hairbrush, stockings, etc.