Checklist* and
Timetable
Timing |
Task
|
12-18 Months |
- Discuss
the framework/style for a celebration that suits your family.
|
10-15 Months |
- Research
providers for the key services you will need, such as
entertainers, caterers, photographer and/or videographer and
venues.
|
8-14 Months |
- Secure
providers of the key services you will need such as:
entertainers, caterers, photographer and/or videographer and
venues.
Almost
all will require non-refundable deposits.
|
6-10 Months |
- Discuss
themes for your reception, color schemes and a community service
project that will be meaningful.
- Discuss
if you will present your child with specific religious
accessories.
- Arrange
for out-of-town guest accommodations.
|
4-8 Months |
- Develop
a guest list with current addresses.
- Design
and order invitations and thank you notes.
- Consider
centerpieces for tables, other decorations, party favors,
napkins, sign-in books/boards, and candle-lighting ceremony.
- Discuss
menus with caterers.
- Consider
transportation needs for out-of-town guests and unescorted minors
to afternoon receptions.
- Secure
florist and secondary entertainment.
|
3-6 Months |
- Finalize
decisions regarding: centerpieces, party favors, napkins, sign-in
books/boards, candle lighting, menus, decorations, religious
accessories, and transportation needs.
- Announcements
in synagogue bulletin, Jewish World.
|
6 wks-2 Months |
- Coordinate
reception providers, such as entertainers, caterers, etc., to
ensure that all timetables match.
- Develop
a timetable for your reception that includes formalities,
entertainment, and food service.
- Arrange
for a “hotel” welcome for out-of-town guests that could
include itinerary, directions, brochure of things to do, and
treats.
|
3-4 weeks |
- Reconfirm
all service providers.
- Call
guests who have not responded.
- Develop
seating plan.
|
4-10 days |
- Confirm
final guest count with caterer.
- Adjust
seating arrangements as necessary.
- Pack
an “emergency kit.” Consider including thread & needle,
refresher for make-up, hairbrush, stockings, etc.
|
*This
checklist is meant to serve as a guide for the different elements you
should consider (to include or exclude) as you plan your celebration.
Suggested
reading: Putting God on the Guest List Rabbi - Jeffrey Salkin